Time Schedule Process and Deadlines

Unlike SPU’s academic catalogs, the Time Schedule lists classes being offered for a specific quarter and year. You can create as many offerings of a particular course as you need, though the course details (e.g., schedule type, delivery mode, grade mode, etc.) must match the details that exist in catalog.

The upcoming academic year’s Time Schedule is posted online on April 1. The Summer Sessions’ Time Schedule is posted online mid-January for the coming Summer Sessions.

Existing courses

  • December 23*: Current academic year Time Schedule distributed to departments/schools for reference.
  • January 19*: Department/schools submit desired upcoming academic year Time Schedule info online using the Time Schedule Planner.
  • February 10*: First draft of the upcoming academic year Time Schedule to departments/schools to make corrections online.
  • February 22*: Last date for online updates/corrections to upcoming academic year Time Schedule.
  • April 1: Upcoming academic year Time Schedule goes live.

*Dates may vary, if date falls on a weekend or holiday.

In December, the schedule production coordinator in Student Academic Services will alert you that the online Time Schedule Planner is available. You will have access to all courses within your department for the following academic year’s Autumn, Winter, and Spring quarters.

All schedule information from the current academic year will be rolled into the next academic year, so the Planner will list the instructor, enrollment cap, and day and time currently in effect, as well as any room preferences you included the previous year.

If you have any changes for the upcoming year (e.g., changes to instructor, day, and time, etc.), make updates in the Time Schedule Planner. When access to the system is turned off, SAS will implement your changes in Banner. If a specific room is needed or desired, note this when submitting your updates. There will be a second round in February when you can check our work and make additional changes.

Information listed in the Time Schedule Planner:

  • Term
  • Subject number
  • Subject code
  • Enrollment cap
  • Instructor
  • Number of credits (If a variable credit course must be a specific credit amount during one quarter, please clarify.)
  • Meeting days
  • Meeting time
  • Special approvals
  • Fees
  • Restrictions
  • Course reference number (CRN)
  • Title
  • Prior enrollment
  • Cross-listing
  • Whether or not the section should print in the online Time Schedule

Remember: Any information from a previous year that is not updated in the Catalog or Time Schedule will default into the coming year.

Block schedule

To best utilize our limited classroom space, Seattle Pacific fits courses into the block schedule (PDF).

When scheduling classes during the following time slots, keep in mind:

  • Monday/Wednesday/Friday classes from 3–4:20 p.m. and Tuesday/Thursday classes from 3–5 p.m. are reserved for only duplicate classes.
  • Sections of these courses need to be offered earlier in the day to accommodate athletic and performing arts practices.

Classes are not allowed to meet during the following times, which are set aside for University Ministries:

  • Tuesday/Thursday: 11:10 a.m.–12 p.m.

Graduate and evening classes typically begin at 4 p.m. or later.

Assigned classrooms

Rooms are assigned during the yearly Time Schedule process in March. If you anticipate specific room needs (e.g., long tables, whiteboards, etc.), please make these requests known to the staff or faculty member in your department who submits the Time Schedule to Student Academic Services before the end of February so your staff/faculty members have time to enter your request prior to the end of second round edits.

You can locate your assigned classrooms through the Time Schedule or through Banner in the "Faculty and Advisor Menu."

  • Time Schedule: Locate your course(s) in the Time Schedule and choose “Course Details.” The classroom will be listed to the right under “Location.”
  • Banner Information System: In Banner, your Faculty and Advisor Menu provides a menu option of  Faculty Detail Schedule. This menu will provide a list of all classes you are assigned as instructor, including the assigned classrooms.

To request a room change, contact the schedule coordinator (sasrooms@spu.edu) in Student Academic Services. If you need to reserve a room for a specific course-related activity, including a review session or additional meeting time, use the Course-Related Request in the SPU Room Finder.

In case of emergency, SPU is responsible for knowing the location of students and faculty. Therefore, classroom assignments must be accurately recorded in our database. If you would like to switch rooms, no form is required. Just email sasrooms@spu.edu.

Pictures of SPU classrooms are available in the SPU Room Finder. Select “Browse Facilities” from the Browse menu. You will also see room capacity and a list of the technical equipment available in the room.

Other room requests, including rooms for meetings, special events, and campus clubs, can be requested by using the appropriate request form in the SPU Room Finder, or by contacting Conference Services at 206-281-2187.

Summer courses

Unlike the regular academic year, the Summer Time Schedule is built during Autumn Quarter. In September, the schedule coordinators will contact you regarding using the Time Schedule Planner to update your summer schedule.

As with the academic year, we will roll the courses your department offered during the previous summer into the upcoming summer.

More Time Schedule details

Time Schedule changes

You may make changes to the Time Schedule throughout the year. Make changes such as instructors, enrollment limits, room assignments, and cancellations and additions by submitting a Time Schedule Change Form (Sharepoint) to the schedule and publications coordinator. Note: All undergraduate enrollment increases require chair and dean approval. Email is fine in this case.

If referring to previous years' Time Schedules would be helpful, you may do so here.

Final exams

  • Evening classes (classes beginning 4 p.m. or later) will meet during their regular class time during finals week.
  • Regular classes and assigned final exam times appear on each faculty members quarterly class schedule in Banner.
  • Courses that are 1 and 2 credits will not automatically be assigned a final exam meeting. If you would like a final scheduled for one of these classes, contact sasrooms@spu.edu.
  • Final exams are not assigned in Banner until after the fifth day of the quarter, but the predetermined final times for block courses can be found on the Time Schedule.
  • Enrollment goals/section needs

    The Director of General Education and Student Academic Services work together to ensure that the following enrollment-related information is reviewed annually.

    Continuing students

    • Review the persistence goal, and review the need for seats in UCOR and UFDN courses.
    • Check to see if we have seniors graduating early, or stopping during Autumn or Winter quarters who still plan on finishing Spring Quarter.
    • Review School of Health Sciences prerequisites that need to be taken.
    • School of Health Sciences majors that need specific UFDN 3100/UCOR 3000 sections at a specific time.
    • Monitor majors (intended and declared) to see trends.
    • Look at number of students on study abroad and track their needs.

    Incoming freshmen

    • Note that 40 students will be admitted to the University Scholars program.
    • Monitor trends in freshman entering with completed Direct Transfer Agreement (DTA) associate degrees from community colleges. These students (currently 50-60 annually) enter with their General Education requirements complete except ten (sometimes 15) credits of University Foundations (UFDN) coursework. 
    • Check potential Advanced Placement and International Baccalaureate credits and how those will fulfill Exploratory Curriculum (based on test administrator predictors and the previous class's actual AP and IB credits).
    • Predict the need for UCOL 1000, WRI, and UFDN 1000 seats.
    • Check intended majors:
      • Science-major versus non-science majors and impacts on entry courses (e.g., BIO 2101 and CHM 1211).
      • Art-sequence courses for multiple majors (ART 1102).

      Transfer students

      • Students coming from a community college versus transferring from other institutions.
      • The number of direct-transfer agreement holders.
      • Ensure at least one UFDN 1000 section in Autumn Quarter for freshman and sophomore transfers.
      • Determine who will need UFDN 3001 versus UFDN 1000. (This is getting increasingly more difficult as we have fewer juniors and more sophomores transferring in.)
      • Review intended majors, specifically for School of Business and Economics, School of Health Sciences, and School of Education, as well as programs such as visual communications, premed (including exercise science and nutrition), communication, interiors, clothing and textiles, and psychology.

      Section and classroom considerations

      • Only duplicate sections can be offered at 3 p.m. or later, to accommodate athletes and musicians.
      • Balance of non-major and major-specific courses during each block.

SAS staff directory

A full list of Student Academic Services staff — academic counselors, registration staff, and technical staff — in one convenient place.

A view of SPU

Catalog/Time Schedule

Need to know when a course is scheduled? Need info about a major or program? Find the answers in the Catalog and Time Schedule.

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